Interested in adding a cash drawer to your restaurant?
 

In this Article:

• View a Cash Drawer
• Use a Cash Drawer During Your Shift
  • Cash Transactions
  • Cash In
  • Cash Collected
  • Cash Out
  • Tip Out
  • Pay Out
  • Cash Drop
  • No Sale
  • Deposits
• Close a Cash Drawer
• Open a New Drawer for the Next Shift
• Update Cash Drawer Entries
• Additional Resources

View a Cash Drawer

The Cash Management section on your device contains all of the cash drawer-related actions you'll need to manage the cash balance on a daily basis.

To get there, on the main menu on your POS, navigate to Cash Management and select Cash Drawers. Note that the Cash Management section is only visible to those with manager-level permission. 
 

You will see any drawer that is active, open, or closed - along with who the drawer is locked to and its current expected balance. To learn more about the different states of cash drawers, see the article Cash Drawer States Overview.

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Use a Cash Drawer During Your Shift

During your shift, you'll be able to perform various actions. Below is a detailed look at each cash entry. 

Cash Transactions

Cash transactions record orders paid for in cash. When the Cash button is selected on the payments page, it will automatically trigger the cash drawer to open for change. 

Cash In

The cash in function adds cash that is not associated with a transaction to the restaurant. Selecting the Cash In button adds cash to active and open drawers. The employee can enter a custom reason for the entry as a comment.

For example, a customer requests to exchange a dollar for four quarters. The employee would use the Cash In button to record the dollar in the drawer.

1. On the cash drawer screen, select the Cash In button. 

 

2. Select Cash In again, add a comment (optional), and select OK. 
3. Enter the amount added and select Done. 

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Cash Collected

Cash collected is the amount of money an employee owes the restaurant (equivalent to the employee's cash sales). The Cash Collected button is used to collect cash in hand from a server and add it to the cash drawer.

To collect cash, do the following:

1. On the cash drawer screen, select Cash In. 
2. Select Cash Collected and select a clocked-in server from the drop-down. Comments can also be entered but is optional.
3. Select Okay. 
4. Enter the amount of cash being entered and select Done. 

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Cash Out

The cash out function is used to remove cash that is not associated with a transaction. Selecting the Cash Out button removes cash from active and open drawers. The employee can enter a custom reason for the entry.

For example, a customer requests to exchange a dollar for four quarters. The employee would use the Cash Out button to record removing the quarters from the drawer.

1. On the cash drawer screen, select the Cash Out button. 

2. Select the Cash Out button again and enter a comment (comments are optional).

3. Select Okay. 

4. Enter the amount removed from the drawer and select Done. 

Note: Cash outs are not meant for paying others for goods or services. See Pay Outs for more information. 

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Tip Out

A tip out is used to remove cash from an active or open drawer to give tips or gratuities to employees. 

1. On the cash drawer screen, select the Cash Out button. 

2. Select Tip Out and select the server name from the drop-down. Add a comment if you choose, then select Okay.

3. Enter the amount being tipped out to the employee and select Done. 

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Pay Out

Pay outs are used to record when money is removed to pay someone for a good or service. Examples would be using petty cash to purchase supplies, pay someone who is coming in to do repairs, or pay for another good or service.
 

1. On the cash drawer in question, select the Cash Out button. 
2. Select Pay Out, enter a reason in the comments field (optional), and select Okay. 
3. Enter the amount removed from the drawer and select Done.

For more information on pay outs, pay out reasons, undoing pay outs and reporting on pay outs, see this Toast Central article, Pay Outs Overview. 
 

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Cash Drop

Cash drops remove cash from an active or open drawer without closing it. This is a security feature for when a cash drawer has too much cash and allows you to drop a specified amount into a more secure location. If cash sales are high, cash drops can be used to remove money for security purposes and relocate it to a safe or another secure location (e.g. safe in the office).

Note: A cash drop is different than cash out. Cash out removes cash from the cash management record. Cash drop keeps the cash within the cash management record, but transfers the funds to another location (the house balance).
 

1. On the active or open cash drawer screen, select Cash Drop. 
2. Enter the amount of cash being removed from the drawer and select OK. A cash drop slip will also be printed with the following information:

• Cash Drawer Name (From)
• To: House Balance
• Name of Employee who performed the cash drop
• Current Cash Balance: Cash drawer balance before cash was removed
• Cash Amount Dropped: Amount of cash removed
• New Cash Balance: The new balance after the cash was removed
• Employee and Manager signature lines

Cash drops can be undone by selecting the cash drop entry on the drawer and selecting Undo Entry. 

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No Sale

No sale is used to open the cash drawer without adding or removing cash. Typically this is used to make changes or count your drawer. 

The No Sale button can be found on the order screen. If No Sale Reasons are set up, you may have to select why you are opening the cash drawer each time you select the No Sale button. 

Note: Every time a user uses the No Sale button, it is logged in the Sales Exception report for tracking and auditing. 
 

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Deposits

Deposits are a recording tool used to track how much money is being deposited into the bank. There's a lot that can be covered with deposits, so Toast encourages you to read about them in the article Get Started with Cash Deposits.
 

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